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Maths, also a formula to clear writing

Before you re-arrange the alphabet, first work out the arithmetic. Writing well – so your intended readers understand clearly what you say and what you mean in your emails, tweets, news releases, articles and business reports – requires a clear and defined process. Just like maths.

How so?

Writing, solving word problems, in other words, is like any form of reasonable argument. Which is itself no different from a balanced mathematical equation.

Both start with factual information that is either provided or available. You precis the information into a summary using any of 26 letters and a variety of symbols (aka punctuation) and there you have it: the basics of sane, sensible writing. And, of course, the piece must conclude with nothing more or less than a conclusion that shows clearly just how reasonable was the original argument.

This doesn’t work for fiction quite as well, of course, but if your business writing is fiction, sometimes also called creative writing, what’s it doing here? Go write a novel or sitcom instead of a project report and see how that works out in the boardroom.

To change the content of your writing from adequate to good needs the writer to get the facts right and present them simply and with brevity. Winston, not only one of our greatest leaders but also a first-class writer, demanded succinct notes and memos from his generals and advisers to save his time and theirs. In 1940, while the RAF (one hundred years old this year) was kicking the Luftwaffe all over the Kent sky, he sent the following note to his staff:

Follow his suggestions – and mine about factual accuracy – and you will craft an equation of beautifully written balance.

Whatever you write using these principles will add value to wherever your words are published: on your website, in company reports, inter-company memos and other communications. They will get you noticed by powers above and below.

And if none of this works for you, find a writing tutor instead.

Write investment makes good returns

Is every human problem caused by poor communication? Mostly, yes.

Poor communication always leads to misunderstanding and misunderstanding, particularly in the workplace, leads to chaos and occasionally conflict. It can also annoy customers and prospects, sometimes to the extent that they go elsewhere. And no-one wants that.

Here at Immediate Network we believe that everything starts with the words, just as every Oscar-winning movie starts with the script. Or before that, an idea, written down to be read before it inspires a well-crafted screenplay.

In every group of people in a division or the whole business, there will be one who intuitively understands the need for clear communication. Sometimes it’s even the boss…

Equally, in every such group, most will be diffident about their writing abilities. Some are embarrassed that their grasp of grammar and syntax is weak, and that they will look bad in front of their colleagues and seniors.

We believe that good clear writing is a knack, not an innate ability.

It can be taught, and learned, simply. It does not require a great deal of effort though does involve constant practice.

We’re close to launching a learning stream, specifically aimed at working people in the business world. The background vision is that we want to teach people within companies to write clearly for all business purposes.

The series of online teaching modules will demonstrate Best Writing Practice and explain how to write specific pieces that can be used for a variety of purposes.

We shall also offer a follow-up editing service because this is a critical element to ensure success for both students and their employers.

All companies need to have a small core group of employees who can write clear, literate and grammatically correct English to enhance the company’s sales, marketing and internal communication. Our mission is to make this happen.